Payment Forms

Contract Facilities Capital and Cost of Money

Used by contractors to calculate and claim facilities capital cost of money (FCCM) as an allowable contract cost. It computes the cost of capital committed to facilities used in contract performance based on net book values and Treasury Department cost-of-money rates. FCCM is an imputed cost recognized under CAS 414.

Travel Voucher or Subvoucher

The standard DoD travel reimbursement voucher used to claim travel expenses. While primarily a government employee form, contractors performing under cost-reimbursement contracts or contracts with travel as a reimbursable cost may use or reference this form for documenting allowable travel expenses.

Contractor Financial Management Report

A monthly financial management report required on NASA cost-reimbursement contracts. It provides detailed cost and schedule performance data including planned versus actual costs, estimates at completion, and variance analysis. NASA-533 is the agency's primary tool for financial oversight of major programs.

Public Voucher for Purchases and Services Other Than Personal

The standard payment voucher used by contractors to request payment for supplies delivered or services rendered under government contracts. It documents the amount claimed, period of performance, contract reference, and certification that goods or services were received. Used across most civilian and some defense agencies.

Public Voucher for Purchases — Continuation Sheet

A continuation sheet used with SF-1034 when additional space is needed to detail line items, quantities, unit prices, or other payment information. It extends the SF-1034 to accommodate complex invoices with multiple deliverables or cost elements.

Contractor's Request for Progress Payment

Used by contractors to request progress payments based on costs incurred during contract performance. It documents total costs incurred, amounts previously paid, and the current payment request. Progress payments are typically available for contracts exceeding the SAT when customary in the industry.

Purchase Order — Invoice — Voucher

A simplified purchase order form for micro-purchases (currently up to $10,000) made over the counter, by phone, or in emergency field situations. It serves as the purchase order, invoice, and payment voucher in a single document. SF-44 is used when a government purchase card is not available or appropriate.

Payment Bond for Other Than Construction Contracts

A payment bond form used for non-construction contracts when the contracting officer determines a payment bond is needed to protect suppliers and subcontractors. While payment bonds are mandatory for construction, they may be required for service or supply contracts in certain circumstances.

Allowable Cost and Payment

Governs the allowability of costs and payment procedures for cost-reimbursement contracts. It references FAR Part 31 cost principles and CAS requirements to determine which costs the government will reimburse. This clause is central to cost-type contract administration and defines the framework for voucher submission and payment.

Payment by Electronic Funds Transfer — SAM

Requires all contract payments to be made by electronic funds transfer (EFT) using banking information registered in SAM.gov. Contractors must maintain current EFT information in their SAM.gov registration to receive timely payments. This clause has essentially eliminated paper check payments for federal contracts.