Property Forms

Support Agreement

Documents interservice or inter-agency support agreements where one DoD component provides support to another. It details the services, supplies, or support to be furnished, reimbursement terms, and performance period. While primarily government-to-government, contractors may be affected when support agreements change the operating environment.

Issue Release/Receipt Document

Used in the DoD supply system to document the issue, release, and receipt of materiel. It serves as a requisition, shipping, and receipt document within the Defense Logistics Agency (DLA) distribution system. Contractors providing logistics services use this form extensively.

Government Property Found on Contractor Premises

Used to report government property discovered at contractor facilities that is not on the official property records. It documents the discovery, description, and disposition of unaccounted government property. Contractors have an obligation to report any government property found in their possession.

General Power of Attorney

A general power of attorney form used within the military customs and shipping process. It authorizes customs brokers or freight forwarders to act on behalf of the government or contractor for clearing shipments through customs. Used extensively in international defense logistics.

Check-In/Check-Out and Condition Report

Used to document the condition of GSA-managed space when a federal tenant agency moves in or out. It records the condition of floors, walls, ceilings, fixtures, and building systems. The form establishes baseline conditions to determine responsibility for damages or restoration requirements.

Proposal to Lease Space

The standard form used by building owners to propose leasing space to the federal government through GSA. It captures detailed information about the offered space including square footage, rental rate, parking, building amenities, energy efficiency, and compliance with fire and life safety codes.

Offer to Lease

Used by property owners to submit offers to lease space to the federal government. GSA uses this form when soliciting offers for office space, warehousing, and other facility leases. It captures the proposed rental rate, space configuration, building features, and lease terms offered by the lessor.

Application for GSA Contract Parking

Used by federal employees and authorized contractor personnel to apply for parking spaces in GSA-controlled facilities. It documents the applicant's eligibility, facility assignment, and parking space preferences. Parking allocation follows priority rules based on carpooling, disability, and grade level.

Report of Excess Personal Property

Used by agencies to report excess personal property (equipment, furniture, vehicles, etc.) to GSA for screening and potential transfer to other agencies. If no agency claims the property, it may be donated to eligible recipients or offered for public sale.

Transfer Order — Excess Personal Property

Used to transfer excess personal property from one agency to another. It documents the property description, condition, acquisition cost, and shipping arrangements. The receiving agency uses SF-122 to formally accept and take custody of transferred property.

Government Property

Governs the use, management, and disposition of government property in the contractor's possession. It requires contractors to establish property management systems, maintain records, conduct inventories, and report property. The clause implements the government property requirements of FAR Part 45.

Inventory Disposal Schedule

Used by contractors to report and request disposition of government property in their possession that is excess, residual, or no longer needed. It lists the property items with descriptions, quantities, acquisition costs, and recommended disposition. The plant clearance officer reviews and approves disposal actions.

Inventory Disposal Schedule — Continuation Sheet

A continuation sheet used with SF-1428 to list additional items of government property for disposal. It provides the same data fields as SF-1428 and is used when the primary form cannot accommodate all property items being reported for disposition.

Request, Turn-In and Receipt for Property or Services

An internal VA form used to request, transfer, or receipt property and services within VA facilities. While primarily an internal document, contractors performing facility management or supply chain services at VA medical centers interact with this form in their day-to-day operations.